Posts Tagged ScanSnap

Brooks Duncan: Make use of OneNote

Brooks Duncan of has a(nother) post about OneNote. This might be of interest to you, as my posts on OneNote vs Evernote are the most popular posts by far.

Disclosure: I’m an affiliate of I promote Brooks’ products because I have found them to be very useful in my attempt to “go paperless”. Brooks’ free 7-part email course on going paperless was what prompted me to stop dithering and take the plunge. Then, once I’d bought a Fujitsu ScanSnap and started scanning, and thought, “Now, what? How do I sort and store my scans so that I can find them again?”, that’s when I bought one of Brooks’ Guides to going paperless, and I recommend checking them out.

More on that later, but first, here’s Brooks’ post about OneNote.

Tip: Make Use Of OneNote

Microsoft OneNote is a tool that many Microsoft Office users have, but I’ll bet many aren’t sure what to do with.

It is one of those products that has many raving fans, and I have written about it more than once on DocumentSnap.

If you want to get more out of OneNote, Vivian Manning over at the great Small City Law Firm Tech blog has started a helpful series about how she uses OneNote. Here are the first few entries:

Even if you are not a lawyer, you will find the entries helpful. She really knows her stuff.

Any other OneNote fans out there?

While I’m at it, here’s a plug for a couple of other recent DocumentSnap blog posts which might interest you productivity mavens out there:

After playing with OneNote, I decided to stick to Evernote,  and here’s a recent tip on how to web-clip to Evernote from your iPhone, from the Elephant Channel.  On my computer, I use Evernote’s web-clipper all the time, and the lack of this function on the iPhone limited my iPhone use of Evernote. Now, if there’s a similar function for the iPad Evernote app…

Back to Brooks Duncan’s paperless guides. The main reason I rave about these is that, they taught me the importance of workflows. Going paperless means scanning then filing large amounts of documents. Where should they go? Read the rest of this entry »

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Use ScanSnap Organizer Distribute By Keyword To Automatically File Your Documents | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog

Another great tip from DocumentSnap Paperless blog. This is for folks who use the Fujitsu ScanSnap and its associated software, ScanSnap Organizer. When Brooks says “use a highlighter”, he means a physical highlighter – this is clear in the video but not in his blog post – and you have to highlight the phrases you want on the document BEFORE you scan it. I don’t know if this works with a digital highlighter, e.g. in Adobe Acrobat.

The ScanSnap Organizer software that comes with all Windows Fujitsu ScanSnap scanners has an interesting feature that I’ll bet not many people have noticed: you can use keywords in a PDF to automatically file your documents.

You can either assign keywords to your PDFs manually, or use a highlighter and have the ScanSnap recognize them, but once you do, you can use Distribute By Keyword to create rules and then have them sort the PDFs into cabinets and folders.

via Use ScanSnap Organizer Distribute By Keyword To Automatically File Your Documents | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.

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