Posts Tagged @Productivity

Lastpass – a brief review 2

An update on using LastPass. (Part one is here.)

I’m using LastPass, a password storage program, as an extension to a portable version of Firefox which I keep on a USB thumb drive. I configured Firefox so that I can use it both at home and at my workplace computer.

However, today I’m at a different place and the network won’t let me use my portable Firefox to connect to the network. I tried fiddling with the proxy settings and port numbers, but it didn’t work, so I gave up and used Internet Explorer which is on the local computer.

Using the local computer’s IE, I could login to and gain access to my vault with all my passwords. However, I could not create a new one, and of course, because lastpass is not installed on this browser, it won’t pop up all those useful windows, offering to create a random password for this site, etc. It is possible to see an individual password for a site (in my LastPass Vault), and probably edit it (I didn’t try), but I could not see a way to generate a random password.

A few minutes’ reading the friendly manual taught me that what I am looking for is LastPass’ IE anywhere. I downloaded it to my USB and fired it up. It worked! ieataskbaricon2-2

This is for Premium members only but there is a 14-day free trial. And anyway the Premium option is just $12 a year. Think I should spring for it? Let me discuss it with my business partner first. I’ll get back to you.

























Tags: ,

Lastpass – a brief review

Evernote ambassador Jamie Rubin posted in early May about a new password-storage program that he was trying out: My Latest Automation: Password Management Plus Improved Security

I’ve been using Access Manager Pro for the last few years. It has worked very well, and there is even a portable version so you can export or copy it to a USB. It has a few drawbacks, however, which had caused me to be on the lookout for an alternative:

  1. While it worked fine on my Windows Vista machine, it sometimes froze on  Windows 7. In fact, it would freeze when I opened up a password record in order to edit it or tried to create a new one. As long as I was just viewing my passwords (and copying them to the clipboard), it worked fine. But…
  2. There is no iOS app, so I had been re-using easily remembered passwords for sites that I often visit from my phone or iPad, thus compromising my security – not a desirable way to go.
  3. On the plus side, because it works from a USB (the computer it’s running on needs to have the Microsoft .NET Framework version 2.0, 3.0 or 3.5), it isn’t browser dependent, and can be used to store and access program or file passwords.
  4. Another plus – it’s free (tho I coughed up the $24.95 for the Pro version).

So, after reading Rubin’s positive review, I decided to give LastPass a whirl. I’ve been playing around with it most of the weekend, and here are my thoughts so far. Read the rest of this entry »

Tags: ,

Connected Data Transporter: Secure Online-Accessible File Storage | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog

Speaking of cool devices, here’s one introduced by Paperless guru Brooks Duncan over at his blog: it’s the Terminator, no the Enterprise, no the Transporter:


It is a hardware device that you plug in to your router, and it gives you secure online file accessibility without having your data on third party servers. Everything lives in your home or office.

via Connected Data Transporter: Secure Online-Accessible File Storage | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.



I’ve been using Dropbox and exterior hard-drives for my backups, but this looks like it would be an improvement on those 2. If only they (or something like them) were available in Japan.


Cool way to carry your digital crap

Here’s what I’ve been using:









This doesn’t even include my 2 iPods which I use in class sometimes to calm me down play English songs for students.

I also carry this pocket inside the bag I carry into the classroom. It doesn’t include my iPad2, tho.







Then the other day, I saw, on another teacher’s desk,  this A4-sized black mat filled with white iPad cables and other digital stuff. A little tag on the side said GRID-IT.

[yframe url=’’]

I had to get one.  Actually, I got this Grid-it which includes a case for an iPad. Here’s a plain vanilla one on sale at Amazon Japan (I’m an Amazon affiliate). They are just so cool. I think I’ll keep mine in the box and just take it out at night and fill it up with stuff, maybe fire up a little devotional incense stick or two…. Maybe I’ll get me one of these?



How to Live a Messy, Unorganized, Flawed, Magical, Dream Life | DEG Consulting

Super-organized Dan Gold who uses Evernote and Springpad to help him Get Things Done and wrote an ebook about it and another one for Springpad has a blog and has recently started a podcast, has invited guest poster Michelle to write something on his blog. What does she write about? How to Live a Messy, Unorganized, Flawed, Magical Dream Life.

Let me tell you a little about myself. I am a children’s book author and illustrator. I have a dream life. I often refer to my life as ‘magical.’ I travel all over the country doing school visits, talking to children and selling my books. When my books got published 2 years ago, I quit my job as a full-time graphic designer so that I could promote and sell them. When I quit, The Husband was um, let’s go with slightly Read: VERY nervous about it. An income stream he could count on goes in the category of ‘things that put my husband in his happy place’ and publishing is not an industry known for providing a stable income.

This June it will be two years since quitting and I am happy THRILLED to report that I have doubled my income…

Read the rest on Dan Gold’s blog: How to Live a Messy, Unorganized, Flawed, Magical, Dream Life | DEG Consulting.

these are the top things that work in my life – in no particular order:

The list includes nothing original, but perhaps they all bear repeating. For my money, the first and the last items on her list are the most important. If you got the others on the list but not these two, not sure you’d have a lasting happiness.

1.  I follow my heart. I do not waste time on things that don’t feel right or do not resonate with me. If I try something and it just isn’t working? I stop doing it. I trust my  gut when I know enough is enough and it just isn’t working. Once I quit my job, I swore I would not ever do things that I did not love and was not passionate about. Life is too short. (Quick side note: I worked 10 years nights and weekends on researching publishing, honing my craft, getting rejected ELEVENTY-BILLION times before I got published. I guess what I am saying is, when I quit, I had paid my dues.)

11.I am grateful. I constantly say out loud how grateful and thankful I am for this life. It rocks. It really does. But it can be gone tomorrow. Part of it or all of it. So I am not willing to waste a minute not enjoying it and living it to its fullest. I certainly don’t know how much time I have left on this earth, so I live my life at 100% and am grateful for every second I get to have.

Read the whole thing on Dan Gold’s blog: How to Live a Messy, Unorganized, Flawed, Magical, Dream Life | DEG Consulting.


Going Paperless: My Virtual Bookcases in Evernote | Jamie Todd Rubin



Since coming across Jamie Todd Rubin’s great collection of blog posts on using Evernote to go paperless, I’ve been plowing through his articles and putting many of his workflows into practice, such as automating things with IFTTT, and his brilliant suggestion of creating a digital version of your house.

Well, here’s another one. If you are like Rubin and me (note the subtle association there; next, I’ll be using his first name), and have tons of books, and can’t always remember whether you have a book or not (and if you have, where it is), then this is for you. Tomorrow, I’m packing my digital camera and will get started on creating my virtual bookcase in Evernote.

Some time back, I wrote a Going Paperless post called “Creating a Digital Version of Your House” in which I described how I use tools like Skitch and Penultimate to capture floor plans and measurements around the house that might be useful to have when I am away–say at the hardware store. While I was away on my Internet vacation, it occurred to me, as I was measuring my bookshelves, that it might be equally useful to have a digital version of my bookshelves in Evernote. With something like 1,100 books, I can’t always remember if I happen to have a particular book or not, and it might be useful to have a quick reference.

… I know there are database systems out there for keeping track of books, and I’ve tried many of them but they are too time consuming for me. It occurred to me that, thanks to Evernote’s ability to identify text in images and allow you to search that text, an “image library” of my books might be just the trick.

My process for doing this was pretty simple, and highly dependent on Evernote to do much of the work for me. For those who want to reproduce my results, here’s what to do:

Read more at Going Paperless: My Virtual Bookcases in Evernote | Jamie Todd Rubin.

Enhanced by Zemanta


Introducing The Productive Life Show Podcast! – DEG Consulting | DEG Consulting

Dan Gold, author of the $5 guides to GTD and Evernote (13,000+ copies sold in 12 months) and a similar guide to Springpad + GTD (both of which I sell on this site as Dan’s affiliate) has started his own podcast:

Today is a great day. I can finally announce a new project I have been working on since November: my new podcast called The Productive Life Show, where we’ll be focusing in on topics like Evernote, productivity, GTD, and occasionally figure out yet another way to pronounce the word “Moleskine“.

Dan will present the podcast with Andy Traub,

“a professional podcaster, owns The Take Permission Media Network, authored the book that changed some of my own habits, Early to Rise, and also created some really outstanding video tutorials such as Become an Evernote Expert and Fix My Inbox.”

Dan links to Michael Hyatt who also has a productivity (and leadership) podcast. Hyatt uses a neat WordPress plugin called SpeakPipe which allows viewers to click and send a voice message.

Watch the video to see the free bonuses available to subscribers to the podcast.

Read the rest of this entry »

Tags: , ,

How Evernote and helps you create awesome websites – DEG Consulting | DEG Consulting

Dan Gold hosts a guest post on the subject of yet-another-useful-app, Even granting that he uses guest posts, Dan Gold still manages to not only blog about but also actually try out a remarkable number of new apps. His appetite is (apparently) insatiable. How he finds the time is beyond me. Anyway, here’s Philippe Demoulin on is a blog service which use notes stored in your Evernote for publishing on a blog. This service is in beta but already offers a simple but still great way to automatically publish and maintain a blog.

read more on How Evernote and helps you create awesome websites – DEG Consulting | DEG Consulting.

Update: Fiction writer Jamie Todd Rubin, who by the way has an excellent collection of articles on going paperless which includes lots of examples of how he uses Evernote, does not use Evernote for the actual creative writing, not even his blog posts. But he does use Evernote for planning.Read more at: Going Paperless: 4 Ways To Use Evernote for National Novel Writing Month (NaNoWriMo)


Enhanced by Zemanta

Tags: , ,

Evermanic Creates Repeatable Evernote Note Profiles | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog

Paperless master Jamie Todd Rubin wrote about how he uses TextExpander rather than using Evernote templates. Recently, Brooks Duncan blogged about Evermanic, a tool that allows the user to create “repeatable templates” for Evernote.

There are lots of quick ways to capture notes to Evernote when you are on the go, but the problem is they are usually unstructured.

You can capture the notes quickly, but then later you need to name and possibly tag them.

I was recently contacted by the folks at Cloudmanic about their new tool Evermanic that promises to solve this: you can create repeatable templates for Evernote, and then use them to quickly create named, tagged notes on your mobile device going forward.

The Cloudmanic folks threw me a review copy of Evermanic so that I could check it out.

via Evermanic Creates Repeatable Evernote Note Profiles | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.


Learn How To Go Paperless With Easy Document Tips

Paperless master Brooks Duncan at has updated his ScanSnap setup guide. Just $5. If you buy them from this website, you pay the same price as on and I get a small commission. The guides are available for both Windows and Macs.

it has been almost two years since I launched the original Unofficial ScanSnap Setup Guide, and I’m thrilled to announce that the Third Edition is available today.There have been new models and software updates since last year’s edition, and I have changed the format of the Guide to be easier to read on a tablet for those screen-readers like myself.Here are some of the new sections: A clearer primer on what is possible with each model.

Read more at  Learn How To Go Paperless With Easy Document Tips.