Posts Tagged GTD

More on Evernote

Quick Tip: Use Evernote to back up your blog in real time

photo by joe.ross on Flickr

I’ve been using Evernote to go paperless (see previous posts here) and have come across some difficulties, particularly with using Evernote on the iPad. I’ve found the following websites very helpful, as models to copy, and also because they inspire creativity:

  1. The major difficulty of course is that unless you are connected to the Internet, the iPad version of Evernote will only show the titles of the notes and not the content except for notes which you created on the iPad itself. It is possible to get the Evernote iPad app to display notes but to do that you need the premium version, which offers off-line notebooks.
  2. iPad displays Evernote differently from on the PC: it has no sidebar and cannot display nested notebooks or tags. Everything is flat.
  3. The flat display makes searching in tags cumbersome. You can’t click on saved searches (or at least I haven’t figured out how yet) but have to type in the searches each time, which is a pain, especially if you have tags with names that begin with !’s or other punctuation. On the iPad therefore I am more likely to click directly on a notebook or a tag to find what I’m looking for, whereas on my computer I would click on saved searches. Also, you can’t search for a certain tag within a notebook, only across all notebooks.
  4. whether to use tags or notebooks. The notebook and tag  structure is important. Why? Because notebooks and tags are where you usually start to look for something. Daniel Gold and others remind their readers that you can use the sophisticated search function to look for items and therefore a large number of tags and notebooks is not necessary. Read the rest of this entry »

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GTD with Outlook 2010 and OneNote 2010

I’ve been using Evernote to go paperless. It’s a major project, but also satisfying to scan those papers then dump them.

Thanks to a tip from Daniel Gold who wrote a guide on how to use Evernote to GTD (Get Things Done), I’ve been using tags more and Notebooks less. Notebooks tend to cordon things off. They’re like folders. But with tags you can scatter stuff around in different notebooks/folders and not worry that it won’t be visible when you need it because it will pop up when you do a tag search.

I use Outlook for email. It’s not ideal: it’s slow to boot up or load or whatever you call it (I’m using Outlook 2010), and I still haven’t figured out how the 2010 version works. It contains an Evernote link right there in the toolbar which is neat, although come to think of it, I never use it: I just right-click and choose “send to Evernote” from the pop-up menu like I always do (it doesn’t work in Adobe pdf files, tho – to get a pdf into Evernote using Windows you need to close the file and drag the name of the document into a new Evernote note).

I haven’t customised Outlook yet, so it’s just got the standard inbox and a few archive-type folders I created to save stuff I want to keep for a while.

Wouldn’t it be more convenient if Outlook’s folder stucture matched my Evernote structure? I waste time dithering over where to save an email, and usually end up leaving it in the inbox – the kiss of death to email efficiency.

A quick search on the web brought up a number of “GTD for Outlook” sites (there’s a pdf and now an Outlook plug-in apparently that you can buy from Dave Allen’s GTD website). Here’re a couple that I found helpful:

GTD with Outlook 2010 and OneNote 2010

7Breaths: GTD with OneNote

One reason why going paperless is a major project is that thinking is involved (“Most people would rather die than think. In fact, they do so.” – Bertrand Russell).  For example, looking at the OneNote organization of folders above, do I want my “Someday/Maybe” stuff in a separate folder/Notebook, or just tagged (as I’ve been doing up to now)? What’s the difference? Read the rest of this entry »

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The “Where the Hell is My Wallet” Hack | Bridging the Nerd Gap

I’ve been using Evernote more than, ahem, ever recently:

  • first, I discovered how it can help me go paperless (thanks to Brooks Duncan’s excellent advice on DocumentSnap – if you’re serious about paperless, do consider getting his Paperless Document Organization Guide);
  • next, I came across Daniel Gold’s “Unofficial Guide to capturing everything & GTD” which reminded me of ways to use Evernote for Getting Things Done, and also gave me tons of neat tips on tagging and searching and how you don’t actually need 52 Notebooks;
  • and finally I updated to version 2 of Brett Kelly’s definitive Evernote guide just to brush up on the basics as well as learn just what the heck is parent/child tagging (a fun game for all the family).

Going paperless is exciting, but it’s also more involved and less intuitive than I’d thought, so I’m grateful to the above guys for paving the way and leaving clues scattered on the info highway.

And this just in from Brett’s blog: some good advice on how to be prepared for when your wallet gets stolen. It just happens to involve Evernote, but that’s not compulsory.

Brett’s not only a fine writer and Evernote expert, but he’s also got a pretty darn good imagination, to be able to put himself in the shoes of some idiot who’s stupid enough to not keep important information together in one place, so that much valuable time is wasted when emergency strikes.

Even the most vigilant among us will occasionally, say, leave our freaking wallets on the table at the restaurant because the kids were losing their minds and getting the hell out of quickly became priority numero uno. Hypothetically, of course.

Losing your wallet doesn’t just mean you’re out whatever dough was inside; you’re also about to make several lovely phone calls to credit card companies asking them to kindly cancel the crap out of your Visa Gold before some jackass decides to use it to fill up his gas tank and the gas tanks of his 20 closest friends.

via The “Where the Hell is My Wallet” Hack | Bridging the Nerd Gap.

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