Posts Tagged

Multiple Evernote accounts

When you search on the Internet for “how to do” something, do you prefer videos or text explanations? If you’re like, you’ll probably prefer video. When it comes to showing someone how to do something, a video speaks a thousand words, and takes less time to absorb.

Paperless master Brooks Duncan of, author of the Paperless Document Organization Guides, regularly makes “how-to” videos, and they are aimed at the non-geek (that’s me), so the language is super simple and he doesn’t assume you know more than just getting around your desktop, opening applications and checking email.

Here’s his latest. Did you know you could have more than one Evernote account? Did you know it has now become very easy to switch between them? “Why would anyone want to?” you may ask. “This sounds like more work!” you might add.

Even if you just have one free account and think that’s enough, watching this might make you think about the advantages of having more than one Evernote account – to keep your family and work life separate,  for instance.

Multiple accounts has always been an Evernote feature, says Brooks, but only Premium Evernote account holders can have multiple accounts open and switch between them, apparently; free account users must log out and in again to each of their free accounts.

Anyway, here’s the video. (Watch on YouTube to see it in HD.) And if you like this one, consider subscribing to Brooks’ YouTube channel.

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DocumentSnap tip – are your documents protected and accessible?

Brooks Duncan is the man to go to to learn about going paperless. I highly recommend his Paperless Document Organization Guides which start at $47, but before you buy, do try his FREE 7-part email course on going paperless (sign up for it on his homepage).

Now here’s Brooks’ tip:

What a crazy week here in North America. First we had an earthquake here in British Columbia about 450 miles from Vancouver which caused a minor tsunami as far away as Hawaii sorry about that, and then of course Sandy on the other coast.

If you have physical paper, a natural disaster can be a real problem: the paper documents can become damaged, and even if they are not, you may not be able to get physical access to them if you need to evacuate the area.

This is one area where going paperless really shines, but only if we have a way to get at our files from outside of our home or office. Here are some ideas:

  1. Keep your most important records copied on a USB key, and keep that with your emergency kit. That way, if you need to evacuate and don’t have Internet access, you still have something.
  2. It should go without saying that you need to have your documents backed up, but you want to have at least one of your backups offsite. I prefer online backups so that my data is in a completely different geographic location. I use CrashPlan because my data is encrypted locally, but there are other good ones.
  3. Keep your documents on a file synchronization service like Dropbox, SugarSync, or others. That way they are always local but accessible online and on mobile devices too. If need be, encrypt your sensitive documents.

To be honest, I have not done #1 but I think that will be my weekend project.Do you have other ideas for keeping your electronic documents safe and secure in a natural disaster? I’d love to hear about them. Just hit reply and let me know.

Stay safe everyone.



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10 Awesome OneNote Tips You Should Be Using All The Time [Windows]

My posts on One Note vs Evernote are the most popular posts on this blog. So here’s another for y’all.

Brooks Duncan of tweets about the following 10 Awesome OneNote Tips article. Here’s a snippet:

I am going to ruffle a few feathers here by saying that Microsoft OneNote is just as good as Evernote. Evernote is probably more barebones and easier to handle, while OneNote is the digital equivalent of a binder, giving you more organizational control.

The showdown will continue, so for the sake of productivity and peace, let’s say that both are great note-taking apps with their pros and cons. I use both, as and when the purpose dictates it. And I have come to love both because they have made me more organized with my note-taking.

We have covered a bit of OneNote’s capabilities with:

But effective note-taking requires as many tips and tricks you can pull together. So, here for your productive pleasure are ten more.

Read more at  10 Awesome OneNote Tips You Should Be Using All The Time [Windows].

“I use both”! Man, I used both a while back and it was Confusion City when it came time to finding something: did I note it in Evernote on OneNote? I still have some notes in OneNote; they’re probably the ones’ I’ve been looking for in Evernote and thinking, Maybe I dreamed it.

I no longer use OneNote, so I haven’t tested the tips myself, but the article includes lots of screenshots which are vital in any explanation of how to do something, especially for a non-geek computer user like me. Video is even better, but screenshots usually do the trick.

Just glancing thru the list of tips, I can’t see anything Evernote can’t do, but they are all useful things to know, such as encrypting notes with private info, OCR capability, and iPhone apps to capture notes when away from your computer.

Evernote Smart Notebook by Moleskine

By the way, Brooks Duncan is my go-to man for going paperless. I recommend his variously priced guides to going paperless, but if you’re interested in going paperless and still testing the waters, I strongly suggest you take Brooks’ free 7-part email course on the subject, which you can ssign up for at

You can also subscribe to his blog (which today introduces the amazing Evernote Smart Notebook by Moleskine)

and his YouTube channel (latest video is storing handwritten notes in Evernote).

A very useful tip in one of Brooks’ recent videos is on how to find all the PDF files in Evernote (Answer – type resource:application/pdf into Evernote’s search bar).

I couldn’t find this in Brett Kelly’s Evernote Essentials (which I also recommend, and you can read Brooks’ review of it here), but I did find this one which was equally helpful: how to find all your Evernote audio notes (Answer – type resource:audio/* into Evernote’s search bar).

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TEC #025 – Brooks Duncan interview – | The Elephant Channel

The Elephant Channel

The Elephant Channel

The Elephant Channel, an unofficial Evernote tips blog, interviews Brooks Duncanof (audio only, so here’s a pic of Brooks).

Brooks Duncan headshot

Brooks Duncan headshot

Check it out.

“During the interview you will hear some of his secrets on how to become paperless as much as possible, how he uses Evernote and more.”

TEC #025 – Brooks Duncan interview – | The Elephant Channel.

Twitter: @documentsnap

Brooks Duncan is author of a series of “going paperless guides”. Start with the free 7-part email course, then, if you decide to go paperless, I warmly recommend his variously priced guides (NB – I’m an affiliate of Brooks’). Click here to read more about the Paperless Document Organization Guide

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How To Manage PDFs In iTunes – YouTube

Another great public service video by paperless master Brooks Duncan of This one is how to use iBooks to manage your PDFs. If you’re already doing this, then check out the link below the video.  Go to to sign up for DocumentSnap’s free 7-part email course on going paperless. Then, if you’re still looking for guidance, check out his Paperless Document Organization Guides (from $47) for both Windows and Mac users. (Click-thru and buy one and I get a few bucks from Brooks.)

How To Manage PDFs In iTunes – YouTube.

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If you’re already using iBooks to manage your PDFs, then perhaps you want to go further and add notes to your PDFs. If so, then you might want to check out the iPad/iPhone app GoodReader. Here’s a blog post on the subject of notetaking apps for PDFs: Doing Research with an iPad Part 5

And here’s an older (2010) blog post by Brooks on various apps for reading files on an iPad: iPad PDF Reading Roundup. It refers, among others, to GoodReader, which is a very useful tool if you want to markup and scribble on your PDFs.

Interesting post. The novel is slightly different from the movie, of course.  (BTW, the picture in the section on Red Blow is of Max Mercy. But you knew that, right?) My reading group is reading the novel now (and most members have also watched the Robert Redford movie). I’ve been blogging about it here:

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