Posts Tagged Brooks Duncan

Brooks Duncan of DocumentSnap’s latest video tip

DocumentSnapper Brooks Duncan is my guru for matters related to going paperless. And one reason I subscribe to his blog is for videos like this one. Brooks is constantly learning new technologies and playing around with them and learning their little tricks, then creating short and simple videos like this one on Dropbox (a popular online storage site) for the non-geeks like me. (If you’re not yet a signed up Dropbox member – it’s free! – , consider signing up here: http://db.tt/ZsMVfdVi; you’ll be giving me some free Dropbox storage space as well as yourself. Did I tell you it was free?)

Brooks’ explanations are free of technical jargon (tho he’s assuming a certain familiarity with the basics of a pc and the Internet), short and to the point.

If you’re thinking of going paperless, or just started, and feel in need of some experienced advice, I recommend Brooks Duncan’s 7-part free email course. Sign up on his home page.

And if you like that, and are already on the paperless road, check out his Document Organization Guides. He has three at 3 different prices. There’s sure to be one that fits your needs and your wallet. (Disclosure: I’m an affiliate, so if you buy one from this site, I get a commission.)

If you want to see which files have changed in your Dropbox account at a point in time, or if you want to undelete a file that you may have accidentally deleted, you can do both of these things through the web interface.View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

via Video: View Dropbox Changes And Undelete Files | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.

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Springpad Smarter Notebooks Smarter Sharing A Smarter Way to Get Things Done Review | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog

Springpad Smarter Notebooks Smarter Sharing A Smarter Way to Get Things Done Review | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.

Dan Gold has produced another $5 eBook, this time on Springpad. If, like me, you’re not sure what Springpad is, then check out their homepage first.

I haven’t checked out either Springpad or Dan’s new book, but alert Brooks Duncan has, and what’s more, he’s written a very useful review.

Personally, I don’t feel tempted to try out something that sounds like Evernote but why change?

Dan’s eBooks seem popular. I just sold another today from this site, and I’m only getting barely 150 visitors/day. That’s half-a-dozen sold in just 10 days.

Be sure to check out Brooks’ own excellent Paperless Document Organization Guide while you’re there.

If you’re just thinking about going paperless, tho, don’t buy the guide just yet, but start off with Brooks’ free 7-part email course which you can sign up for on his homepage. This will give you a good idea of what’s involved, and help you decide if you want to go for it or not.

Believe me, going paperless is a major, long-term project; but it’s also do-able and with good advice like you get from Brooks’ course, it can be less stressful than you think and actually more enjoyable than you imagine.

Now, ready for Springpad? Read Brooks’ review of Dan’s eBook before you leap.

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Dan Gold’s popular eBook “Evernote®: The unofficial eBook” is selling like hot cakes

Mouth-watering mini white chocolate cheesecakes! Yum

Mouth-watering mini white chocolate cheesecakes! Yum

Dan Gold’s e-book Evernote®: The unofficial eBook to capturing everything and getting things done! is selling like hot cakes.

"Evernote: How to capture everything and Get Things Done" by Dan Gold

"Evernote: How to capture everything and Get Things Done" by Dan Gold

It’s just $5, and it gives you a brief but useful guide to setting up Evernote to work as a Getting Things Done (GTD) tool, for both capturing ideas and “next-action” items, and for keeping track of projects and complete items, how to use tags and avoid over-tagging, tips on notebooks, etc., all with a GTD focus. Click the  link or the image on the left to read more about it.

Evernote Logo

I use Evernote, rather than OneNote. I tried OneNote for a while when my  Evernote account froze up, due to the dastardly reason that I was too cheap to cough up the 450 yen/month (4,000 yen/year) for the Premium account. I tried OneNote and I liked the pretty colours and tabs, but I missed the cloud functionality of Evernote. I use Evernote on both work and home desktops and on my iPad (and more recently on my iPhone, too), and all my notes are automatically updated in the cloud. I found OneNote less satisfactory in that regard, as I wrote in an earlier blog-post: “OneNote vs Evernote

OneNote logo

Dan Gold’s eBook is not an introduction to how to Evernote. For that, you need THE Evernote guide, Bret Kelly’s Evernote Essentials, 2nd edition.

Brett Kelly's Evernote Essentials. Click image to read more

Brett Kelly's Evernote Essentials. Click image to read more

And if you know little or nothing about GTD, Dan’s guide is probably not the best place to start. The best place would be THE SOURCE: David Allen’s book Getting Things Done: The Art of Stress-Free Productivity or website.

Brett Kelly’s guide can be used like a manual: read it through before you open the “box” and start using Evernote, or dipped into when you want to know something esoteric, like how to encrypt the text in a note.

If you have read Dave Allen’s book or are familiar with GTD and would like to know how 1 person (Dan Gold) has set up Evernote to work with GTD, then Dan’s eBook is for you. Dan is a very enthusiastic guy, and his positive feeling pervades his book. He writes simply and with humour.

And his eBook is selling very well. I want to promote books or products I use myself and made by people I respect. Click the image below to find out more about Brooks Duncan’s Paperless Document Organization Guide (for Mac- and Windows-users).

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Use ScanSnap Organizer Distribute By Keyword To Automatically File Your Documents | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog

Another great tip from DocumentSnap Paperless blog. This is for folks who use the Fujitsu ScanSnap and its associated software, ScanSnap Organizer. When Brooks says “use a highlighter”, he means a physical highlighter – this is clear in the video but not in his blog post – and you have to highlight the phrases you want on the document BEFORE you scan it. I don’t know if this works with a digital highlighter, e.g. in Adobe Acrobat.

The ScanSnap Organizer software that comes with all Windows Fujitsu ScanSnap scanners has an interesting feature that I’ll bet not many people have noticed: you can use keywords in a PDF to automatically file your documents.

You can either assign keywords to your PDFs manually, or use a highlighter and have the ScanSnap recognize them, but once you do, you can use Distribute By Keyword to create rules and then have them sort the PDFs into cabinets and folders.

via Use ScanSnap Organizer Distribute By Keyword To Automatically File Your Documents | Tips To Learn How To Go Paperless | DocumentSnap Paperless Blog.

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