Leo Babauta uses just 1 email folder: Archive. After reading that, and watching TSW’s videos on setting up Outlook, I have done the same. Now all I have to do is empty my email Inbox. First, I’ll make that a ToDo item in Evernote…:-) and maybe get round to it “5-someday”.

TSW (The Secret Weapon) also has a video on setting up IMAP, which I found very useful. My workplace just switched to Gmail as their main system. But I use Outlook and don’t want to migrate/export/import all my contacts, calendars, tasks, etc. into Gmail. So, after watching TSW’s video,  and I I decided to setup my workplace and home Outlook to read my Gmail.

TSW explains what IMAP is and why you might want to use IMAP rather than POP3 for reading email:

“… the IMAP protocol… will keep your emails on the server which means you’ll be able to get at it from any and all devices: PCs, smartphone, iPad, whatever. This video focuses on getting you setup from within Oulook…”

I’ve also followed TSW’s advice and changed to List view in Evernote (I

(I found TSW’s videos practical and useful and clear and concise, tho the one on “Weekly Review” was a waste of time. The latest one,”Why This Matters”, tho, contains a point I haven’t heard or read addressed elsewhere: the “arrrrggghhhhhh!!!!” factor, when you finally get to see all of your pending actions in one place (Evernote): you realize you’ve taken on too much, but were able to avoid facing this fact as long as all these “someday/maybe’s” (or in my case Inbox items) were scattered around and met with at different times. If you’ve implemented TSW, or GTD’s system (especially the weekly review), now they’re all highly visible in one place.

 

TSW - Setting up IMAP. Click to visit the TSW website and watch the video

TSW - Setting up IMAP. Click to visit the TSW website and watch the video

TSW - Why this matters. Click to visit TSW site and see the video

TSW - Why this matters. Click to visit TSW site and see the video

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