Leo Babauta has written several useful posts on GTD. This one is about getting email inbox to zero (Leo uses Gmail), and I’ve emphasised one section:
I have only one folder: Archive. When I respond to an email, or finish reading it if it doesn’t need response, or note it on my to-do list, I archive it. Simple as that. You could add a Read folder if you want. I usually print longer ones to read later, like during lunch or while waiting for something. Other people have an Action folder or a Waiting For folder, but I find that that’s just an additional inbox or “bucket” as GTD’s David Allen calls it that you have to constantly check. I don’t like to check extra folders. I have my to-do lists and my Waiting For list, and that’s good enough. So it’s as simple as pressing “Archive” on an email, and if I need to find it later, Gmail’s search is so good that it’s easy to find. I’ve never had any problems with this system.
Braintoniq, creator of a set of instructional videos on using Evernote for GTD, uses 2 notebooks: Action Pending and Completed. Simple, but this only covers actionable items. Perhaps everything else (project support materials, etc.) is just tagged with no notebook, or does he not store non-GTD items in Evernote? Unthinkable!
I had a ton of notebooks which I’m now whittling down to just 3: ToDo, Reference (everything else non-actionable), and Inbox (unsorted). I use tags to assign contexts and priorities to the ToDos. One of my ToDo’s is to sort through my 148 Inbox items 🙁
- Inbox 0: how do I do it? (tobiasbuckell.com)
- How I Get Things Done – And How You Can Too (seomoz.org)
- Getting Things Done (thebiggh.com)
- GTD Times: Get it all out of your head (gtdtimes.com)
- The three types of email (andrewdubber.com)
- Essential iPhone apps for Getting Things Done on the go (digitaltrends.com)
- How to Get Your Inbox Down to Zero and Keep it There (kissmetrics.com)
I recommend the following digital products: WP GDPR Fix, a WordPress plugin that quickly and easily helps you make your WP blog GDPR compliant. Brett Kelly's "Evernote Essentials", Dan Gold's $5 guides to Getting Everything Done with Evernote and Springpad, and DocumentSnap Solutions' Paperless Document Organization Guides. Be sure to try DocumentSnap's free email course on going paperless first before buying his products. Sign up for it on his homepage.
Disclosure of Material Connection: My recommendations above are “affiliate links.” This means if you click on the link and purchase the item, I will receive a commission. Your cost will be the same as if you order directly. I only recommend products or services I use personally and believe will add value to my readers. This disclosure is in accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”